For high school students, prom is a rite of passage. For this formal event, complete with gowns, corsages and limos, the invitation must embody the same elegant standard as the event itself. At the same time, your prom invitation communicates necessary details and must minimize confusion by including logistical information pertaining to the event.
Host and Event Title
Announce the host, such as the Senior Class Council or Prom Committee, along with the prom theme, if applicable. Invitation recipients will likely know about the prom in advance, but announcing the event on the invitation communicates formal elegance and prevents confusion for those attending multiple proms from other schools. For example: The Senior Class Prom Committee of Radnor High School requests the pleasure of your company at the 2012 "Under the Sea" Senior Class Prom.
Date and Time
Include the date and time of the prom. For clarity purposes, make this section a separate text block a few lines down from the announcement line. You can choose to write out the date and time in letters or numbers, although numbers are easier to interpret at a quick glance. For example: The Senior Class Prom will take place on June 2, 2012, from 7:00 p.m. until midnight at the [location] at [address and phone].
Clearly spell out the entire name of the location, not just the acronym or facility nickname. Specify the exact area of a facility where the prom will take place such as a titled room or wing, if applicable. Provide the full address immediately after the location name, and include the zip code and phone number. These details save parents and students from getting lost or wandering around a large facility looking for the prom. For example: The Radnor Senior Class Prom will take place on June 2, 2012, from 7:00 p.m. until midnight at the Radnor Country Club - Smith Hall 400 Berkshire Drive, Radnor PA 10092 555-382-0368
Adult Contact Information
Encourage parents and students to direct their questions regarding prom to the designated teacher or parent involved in prom planning. Provide the adult's full name, email address and phone number. Confirm the contact information with the designated adult before sending out invitations. Double checking the accuracy of the contact information ensures that emails and calls don't arrive at outdated email accounts or cell phone numbers. For example: Please direct prom-related questions: Prom Committee Adviser Mary Beth Linden firstname.lastname@example.org 555-209-9982
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