The Wording for a Wine-Tasting Invitation

by Sheryl Faber

Hosting a wine-tasting event can be entertaining, fun and educational. Learning about varietals of grapes and how the varied blends make up the distinctive flavors of local, national and international wines can lead to a lifelong love of the wine-making process and food-pairing knowledge. When sending invitations to such an event, specific wording and details should always be included.

Date and Time

The date and time of the event should be clearly displayed. Most wine tastings are held in the late afternoon or evening. Wines at the tasting can be matched to the time of year -- pinot grigios and sauvignon blancs are light, tasty summer wines, while the heavier merlots and cabernets are more common at the fall and winter tastings. Champagne tastings are popular before the Christmas holidays or in brunch-style settings.

Location and Contact Information

The location of the tasting should be clearly stated in the invitation and could even be accompanied by a small map if necessary. Contact information should be clearly stated so the guests are able to make reservations, ask questions or call for directions. Many tastings are held at wineries at remote locations, so the host must be ready to expediently guide the guests to the location.

Other Refreshments Offered

The wording of the wine-tasting invitation should include an idea of what foods or other refreshments will be offered. Often wine tastings include cheeses and light hors d'oeuvres and the invitation should reflect this so the guests are aware that the foods will be light. This will give them the option of having a meal a few hours before arrival or making dinner plans for later. Non-alcoholic beverages should also be offered for underage guests and those who do not drink alcohol.

Types of Wines Featured

The invitation should include wording on the wines featured. It should reveal whether the wines are local, American-made such as California wines or international wines such as French or Chilean varieties. Guests can make their decisions about whether to attend based on the type of wine they enjoy. It is clear what type of wine it is when the event is sponsored by a vineyard that will feature its own products.


If the tasting is held by friends, family or vendors eager for your business, it is usually complimentary. Some businesses such as wine shops, wineries, clubs and restaurants will hold tastings to help educate individuals on varieties of wines and often will charge a minimal amount for the event. In this case, the wording on the invitation should be clear as to the cost of the tasting.