Wording of a Birthday Invitation for a Group of People

by Sarah Freeman
Address the outside of the birthday invitation to the group.

Address the outside of the birthday invitation to the group.

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Birthday parties are a time to gather friends and family members in celebration of another year gone by. Typically, invitations to these festivities are addressed to each individual you're inviting; however, for especially large parties, you might opt to address one invitation to a group of people. When writing a birthday invitation for a group of people, use inclusive wording to make everyone in the bunch feel welcome.


Begin the birthday invitation with a salutation, such as "Dear ___," just as you would any other invitation. However, while this salutation would typically be followed by one or two names, you'll have to find a common theme or title that will summarize and include everyone in the group. This might by a certain department of employees, a baseball team or a family. Address the invitation to this group's bond. For example, it may read, "To the Advertising Department," "Dear Johnson Family," or "To all my teammates on the Red Sliders."


Write a birthday invitation message as you would if the invitation were for only one person. Begin with a few festive lines to tell the invitees what the party is about. For example, the Classy Announcements website suggests writing, "Some things are better the older they grow. Antiques, wine and someone special we know!" for an adult birthday, and "One little candle, one little cake, one first year to celebrate!" for first birthdays. Be sure to include crucial information, including the name of the birthday honoree, the party's date, time and location, and RSVP information.


When giving the birthday invitation to the group, you can send it in the mail to an address where the majority of the people will be, or wherever they can all easily access it. For example, send it to the office of the place of work, or to the head coach of the baseball team. On the outside of the envelope, address the invitation to the group's common bond, such as "Mrs. Bower's Second Grade Class." Under that line, put a "care-of" note, siting a specific person who can open and showcase the invitation to the group, such as the owner of the company, head coach or teacher.


When writing a group invitation, ensure that everyone in that group is invited to the party. You cannot pick and choose individuals from a group when writing a group invitation. For example, it would be poor etiquette to include only the names of half a baseball team or some of your co-workers. Or if you're inviting only adults to the birthday party, don't address the invitation to the whole family. Instead, send individual invitations to each person in the group -- with their names included in the salutation and on the envelope -- to their personal addresses.

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