A significant milestone in a person's life, retirements shouldn't pass unnoticed. Before your retiring co-worker packs up his desk to leave the office for the last time, you will probably celebrate his career and achievements by throwing a surprise retirement party. For your party to succeed, the wording on your invitation is crucial. By keeping important points in mind, you can keep the party under wraps until revealing the big surprise.
For your party to go off without a hitch, you need guests to keep party details to themselves so no one inadvertently reveals the surprise to the retiree. The best way to prevent the word from leaking out is by clearly addressing the party being a secret on your invitation. Headline your invitation with work related terminology, such as "top secret memo" or "confidential report." Even simply writing "surprise retirement party" will signal to your guests that they should keep their lips sealed.
Consider using formal wording on your invitation to reflect the important position of the retiree within the company and when inviting higher profile managers, such as presidents, vice presidents or board of directors to the party. Using phrases such as "you are cordially invited to" or "your attendance is requested at" will help to set the tone of your surprise party. Follow up with important details, such as the name of the retiree, date, place and the time guests need to arrive.
When planning a casual surprise retirement party, you can have more fun with the wording. Wording such as "Bob has received his last pay stub, so let's celebrate" or "Wish Anne well before she submits her last expense report" will clearly let guests know the party will be an informal, friendly affair. When scheduling a party during an evening of the work week, ask guests not to leave work early, as it would tip off the soon-to-be-retiree. If people need to leave early, request they have a plausible excuse ready in case they're questioned by the guest of honor.
Years of Service
Everyone likes to be recognized for their contributions, especially if they've been a loyal and long-time employee at your company. When organizing a companywide surprise party event, include a couple of lines on your invitation about the retiree's years of service with the company and any past work achievements. This information will be helpful to new employees who aren't familiar with the retiree's record. If the retiree holds an important position with the company, consider writing a small biography about the guest of honor.
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